This text explains how one can recall an e-mail, the necessities for recalling Outlook emails, and potential outcomes and delays that may happen throughout recollects. Directions on this article apply to Outlook 2019, 2016, 2013, 2010, 2007; and Outlook for Microsoft 365.
Recall Electronic mail in Outlook (and Exchange It, If Desired)
While you try to retract e-mail, Outlook could notify the recipient of the recalled e-mail. To recall an e-mail in Outlook:
Open Outlook and go to the Despatched Objects folder.
Despatched Objects aspect panel button in Outlook
Double-click the despatched message you wish to recall to open it in a separate window.
The choices to recall a message should not obtainable when the message is displayed within the Studying Pane.
Electronic mail opened in a separate window in Outlook
Go to the Message tab, choose the Actions dropdown arrow, and select Recall This Message.
In Outlook 2007, go to the Message tab, within the Actions group, choose Different Actions, after which Recall This Message.
- Recall This Message menu merchandise in Outlook
- Within the Recall This Message dialog field, choose one of many following:
- Delete Unread Copies of This Message to recall the message.
- Delete Unread Copies and Exchange With a New Message to exchange the message with a brand new one.
- Recall This Message choices in Outlook
If you wish to obtain notification of the outcomes, choose the Inform Me if Recall Succeeds or Fails for Every Recipient test field.
Choose OK.
In the event you chosen Delete Unread Copies and Exchange with a New Message, modify the unique message.
Choose Ship.
You will obtain an Outlook notification message relating to the success or failure of your try to retract or change the e-mail.
Necessities for Recalling an Electronic mail Message
Some caveats apply while you wish to recall an Outlook e-mail message:
- Each you and your recipient will need to have an Trade server e-mail account and use Outlook as the e-mail shopper.
- The recipient’s mailbox is open while you try to course of a recall.
- The unique message is unread and is within the recipient’s Inbox.
- The message was not touched by any course of, akin to a rule, spam filter, or add-in.
- If any of those necessities should not met, your recall will fail.
Potential Outcomes When You Recall Outlook Electronic mail
Relying on the settings of the recipient’s e-mail shopper, whether or not the unique e-mail has already been learn, and a number of other different components, the outcomes of your try to recall a message can range. Following are among the potential outcomes of an Outlook recall.
If the recipient has learn the message, the recall will fail. Each the unique message and the brand new message (or notification of your try to recall the unique message) can be found to the recipient.
If the recipient has not opened the unique message and opens the recall message first, the unique message is deleted. Outlook informs the recipient that you simply deleted the message from their mailbox.
These outcomes additionally happen if the recipient strikes each messages to the identical folder, both manually or utilizing a rule.
If the recipient enabled Mechanically course of requests and responses to assembly requests and polls, underneath Monitoring, and the recipient has not learn the unique e-mail, Outlook deletes the unique message and informs the recipient that you simply deleted the message.
In Outlook 2007, this characteristic is named Course of requests and responses on arrival and it underneath Monitoring Choices.
Nevertheless, if the unique message is marked as learn when the recall message is processed, the recipient is knowledgeable that you simply wish to delete the message. The unique message stays within the recipient’s inbox.
If the recipient strikes the unique message out of the inbox and into one other folder (manually or utilizing a rule) and the recall message goes to the inbox, the retraction fails no matter whether or not both has been learn or not. The recipient is knowledgeable {that a} recall try failed. The recipient has entry to each the unique and the brand new e-mail message.
As well as, when you use Outlook on a cell machine and try to recall a message, the method will possible fail.
Delay Sending Messages
Sending an incorrect e-mail will be counterproductive and even embarrassing.
Whereas Outlook’s recall characteristic would possibly prevent in a pinch, you’ll be able to alleviate some stress by scheduling an e-mail to be despatched later or delaying messages to be despatched. This provides you time to acknowledge errors or replace data earlier than your e-mail lands in your recipient’s inbox.